Stock / Direct Purchasing Specialist in Alpharetta, GA at LeasePlan

Date Posted: 4/12/2018

Job Snapshot

Job Description

The Stock/Direct Purchasing Specialist is responsible for locating, purchasing and processing payment for approximately 4000 out of stock/direct vehicles per year. These purchases are made using department guidelines to negotiate the best possible vehicle price and location to satisfy the client’s needs.

  • Analyze emergency stock/direct orders processed through ePlan/Lotus Notes application. Verify client/unit specifications, make, model, package, engine, color compatiblity and location.
  • Conduct the search and negotiate pricing of stock/direct units. Involves direct contact with dealers all over the country including Puerto Rico, Hawaii and Alaska. Negotiate pricing verbally, including fleet/retail incentives, advertising and delivery fee. The result is the accumulation of the best possible unit, price and location satisfying both the client and dealer needs.
  • Return lotus notes stock request to client service with attached invoice for client approval in ePlan/Lotus Notes to purchase located stock unit. Process vehicle stock requests within a two day turn around time.
  • Call stock/direct dealer to verify unit is still available and unit cost is the same as first negotiated. Request dealers buyers order, factory invoice and manufacturer statement of origin (MSO) for payment. Process must start over if the unit has been sold or is no longer available.
  • Orginate initial stock/direct request in AS400 by entering ePlan order. Enter contract number, driver information, fleet maintenance parameters, meda billing codes, client defined fields, overrides/license and title instructions, used vehicle information and any comments that may be required due to circumstances. The LeasePlan unit number is assigned by AS400 during this process.
  • Enter stock/direct dealer and unit information in AS400 including year, make, options codes, color selections.
  • Process final approval of orders in AS400 before transmission of the confirmation to the stock/direct dealer.
  • Print confirmation which includes detailed instructions (specific to each client and state) on license and titling of the units.
  • Audit the dealer buyers order, factory invoice and MSO received. Complete stock worksheet for payment in AS400 breakdown costs of each unit, including in house cost versus client cost.
  • Act as liaison with LeasePlan's finance department to generate checks for payment. Prepare FedEx to stock/direct dealer.
  • Library and image all documentation for stock/direct purchase of each unit.
  • Update and maintain Lotus Notes stock application with current comments for locating and purchasing of stock/direct units.
  • Responsible for using and maintaining the Ford DCS and GM VOM's machines. This is the on-line equipment with the manufacturer for locating units at dealers nationwide.
  • Responsible for obtaining license and titling documents needed from the dealer when services are processing the license and titling. Give documents to Initial License and Title specialist for processing.
  • Monitor and resolve all units appearing on the stock/direct exception report. The exception report includes purchase order, payment, delivery and license and titling problems and issues.
  • Log in to Hunt Group to take in coming dealer calls.
  • Communicate with co-workers, team members, management, clients and others in a courteous and professional manner.
  • Conform with and abide by all regulations, policies, work procedures and instructions.
  • Demonstrate reliable and predictable attendance.
  • Other duties assigned to ensure overall departmental efficiency.

Education: Minimum Associates Degree preferred or appropriate work experience.

Experience: 2-3 years of automotive industry experience with concentration in the vehicle purchasing process, prior experience in office environment preferred.  Familiarity with vehicle pricing and ordering option guides desirable. 

Skills: Able to handle multiple tasks simultaneously.  High level of concentration and keen attention to detail.  Problem solver, strong negotiating skills and maintain objective view when dealing with dealers and manufacturers.

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